2017 Annual General MeetingMinutes of the Collegiate Old Boys' Association Annual General Meeting held on Friday 21st October 2017 at the Athenaeum, Liverpool.
Approximately 26 members, including the officers and other Council members.
The meeting began with a welcome from Chairman Joe Lucas, who promptly handed over the chair for the evening to Vice President Arthur Evans.
1. Apologies for Absence
Received from the following members: Bruce Beattie, Gwyn Thomas (President), Gerald Goodman, Keith Davis, Dave (Taffy) Jones, Steve Murphy, Chris Kinder, Rob Dodgson, Bill Brewer, Gerald Evans, Charles Brimage, John Stevens, Charles Crebbin, Bob Livesley, Dave Hedges and David Barraclough.
2. Minutes of the AGM held on 23rd October 2016
The minutes had been circulated to all members via the 2016 annual newsletter "Collegiate Times" and were accepted unanimously as a true and accurate record of the meeting.
3. Matters Arising
There were no matters arising.
4. Chairman's Report
Joe Lucas started his report by raising the matter of subscriptions
and the proposal to increase subs at the suggestion of many members. He
then reported on the Liverpool College Founders Day services of
2017 and 2016, the most recent of which took place on 14th October 2017
at Liverpool Cathedral.
5. Hon. Secretary's Report
Secretary began with a brief summary of his period in office as a servant
of the COBA Council as he was celebrating thirty years in the post. He
also thanked the members for their good wishes as he had only been discharged
from hospital on 10th October but was now in better health.
6. Hon. Treasurer's Report - given by Ron James.
The Treasurer presented his Report on the Accounts for 2015 which was his 17th year as Treasurer.
He reported that income in the year was £1,853 being £183 less than in 2014. Part of the reduction was because the transfer from the Life Members Fund had reduced by £65. He transfers £5 per year for each Life Member from the date of the receipt until there is nothing remaining for that Member.
Expenditure had reduced by £185 which left a deficit for the year of £121 compared with the deficit of £123 in 2014. This was achieved despite there being a reduction of £100 in the cost of the 2015 Newsletter.
At the end of 2015 the Accumulated Fund stood at £1,069 - a reasonably healthy position. But the Treasurer gave a cautionary note - the transfers from the Life Member Fund will reduce quite quickly from now on. Whilst the balance on the Accumulated Fund is reasonable, he could only see a continuation of the annual deficits ultimately leaving the Association with no funds. He pointed out that a resolution could only be achieved by either an increase in income - ie Subscriptions or a reduction in expenditure. This could only reasonably be achieved by reducing administrative costs, Sponsorships or reducing the cost of the Newsletter.
He pointed out that the current Membership stood at 560, but the Accounts show that Subscriptions were received from only 385. He suggested reasons for this. Some Members became Life Members many years before he became Treasurer and currently pay no Subscriptions. Some live abroad and have difficulty in paying the Sterling Subscriptions or they live in the UK but just do not pay.
He had begun to team up with COBA Member Peter Robinson who will use his skills to identify why we receive no Subs from some 175.
He sought approval to the Accounts for 2015. This was agreed.
Referring back to the future financial situation of the Association he proposed that the Annual Subscription be increased from £5.00 to £10.00 as he considered this more in our spirit than reducing the annual Sports Sections which bear our name. This was put to the Members and was agreed unanimously.
7. Section Reports
Golf - report given by Joe Lucas
Although we have a very popular, active and successful Captain in Paul
Davies, the Society continues to struggle for survival. We also have
a mailing list of 30 plus members but still had to cancel a Sunday meeting
due to only having 3 or 4 takers. We have been fortunate in West Derby
Golf Club allowing us to use their Thursday evening Twilight golf
initiative, designed to encourage members to bring friends to the
Club, to provide cheap golf for COB's. Our costs are normally £25
for green fee,a two course meal and prizes on our Sunday meetings but
we have been successful in attracting viable numbers for Twilight golf,
at a cost of £15 for golf, prizes and sandwiches.
Rugby - report given by Joe Lucas
In the Senior Section, we were all very disappointed when the 1st XV
were relegated to South Lancs/Cheshire Div. 2, despite finishing third
from bottom and in previous seasons only two being relegated !
COBFC continues to run four Saturday teams and one Sunday team. The Saturday
teams play in the four divisions of the Liverpool Old Boys League. The
Sunday team, the Casuals, plays a full programme of friendly games against
a range like-minded veterans teams.
8. Election of Officers
The officers had all agreed to stand again and were duly appointed en bloc: Chairman, Vice Chairman, Hon Secretary and Hon. Treasurer.
9. Election of Council
All Council members had agreed to stand again, with Peter Robinson being proposed and seconded as a new Council member.
10. Any Other Business
Brian Davies spoke to ask the Council how members could contact the Association. Peter Galvin spoke in response to Brian's questions and pointed out that the Association now had a web site, a Facebook page and details of the officers with contact details in the annual newsletter "Collegiate Times".
11. Date of Next Meeting
Friday 20th October 2018 at 6.15 p.m.
© Liverpool Collegiate Old Boys' Association (2018)